Marketing Admin Assistant – Applicant Outreach

Champion Windows - Marketing Admin Assistant – Applicant Outreach

The Marketing Admin Assistant – Applicant Outreach plays a critical role in ensuring a high-quality applicant experience and maintaining a strong talent pipeline for our field marketing and canvassing teams. This part-time position is responsible for high-volume applicant calling, booking interviews, conducting rapid callbacks, and guiding new hires through early onboarding steps. The ideal candidate is organized, people-focused, and thrives in a fast-paced environment where responsiveness and communication matter.

Hourly Base Pay:  $15.00 to $20.00 per hour 

· Conduct high-volume outreach calls to applicants from job boards and internal systems.

· Rapidly follow up with new applicants to book interview times and maximize show rates.

· Coordinate and schedule interviews for Canvassers/Appointment Setters and additional roles as needed.

· Manage applicant communications through phone, email, and text (8x8 or similar).

· Track applicant activity, call outcomes, and scheduling details using iCIMS, Indeed, and Microsoft tools.

· Provide light onboarding assistance, including document reminders, confirmations, and pre-start communication.

· Maintain accurate records of interviews scheduled, no-shows, and successful contacts.

· Support the Marketing and Recruiting teams with administrative tasks as needed.

· Assist with filling urgent hiring gaps by prioritizing high-need markets or roles.

· Represent the company professionally and ensure every applicant has a positive interaction.

· Prior experience in customer service, call center, high-volume outbound calling, lead generation, scheduling, or administrative support.

· Familiarity with applicant tracking systems (iCIMS preferred) and job platforms (Indeed).

· Comfort working in a performance-based environment with clear expectations and goals.

Skills Needed:

· Strong communication and phone presence.

· Excellent organizational skills and attention to detail.

· Ability to manage multiple tasks, priorities, and follow-ups.

· Proficiency with Microsoft products (Outlook, Teams, Excel, Word).

· Ability to work independently while staying aligned with team goals.

· Comfortable with fast-paced, metrics-driven work.

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Work Schedule

· Part-Time: 15–20 hours per week to start

· Flexible calling windows required to reach applicants during peak availability (mid-morning, mid-afternoon, early evening)

· Schedule may vary depending on business needs and applicant flow

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Work Environment

· Hybrid role – a blend of in-office collaboration and remote calling blocks.

Champion Window is an Equal Employment Opportunity Employer 

If you need assistance with completing the online application due to a disability, please contact Champion Window.

Today & Every Day, CHAMPION Thanks Our Veterans!  Now Hiring and Honoring Veterans.  Apply today to find your next challenging career. 

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Also, we offer a competitive compensation package that includes medical/dental/vision/disability coverage, 401(k), flex spending account and more.