Accounts Receivable/Finance Coordinator

YOUR HOME IMPROVEMENT COMPANY - Accounts Receivable/Finance Coordinator

As the Accounts Receivable/Finance Coordinator, you will be responsible for overseeing the financial processing of job-related financing, including handling multiple financing sources, collecting down payments, and ensuring proper management of financing expirations. This position involves frequent communication with finance companies, customers, and internal teams to ensure timely and accurate financial management of projects. The ideal candidate will have a strong understanding of financial processes, excellent organizational skills, and the ability to work effectively in a collaborative environment. This position reports to the Accounting Supervisor and plays a key role in supporting the overall financial management of the company.

• Financing Processing: Manage and process financing from multiple sources, ensuring accurate documentation and timely approval of financing for customer projects.
• Down Payment Collection: Coordinate the collection of down payments from customers, ensuring payments are received and applied correctly to customer accounts.
• Expiration Management: Monitor and manage financing expirations, ensuring all relevant deadlines are met and customers are notified of any required actions.
• Communication: Act as the primary point of contact for customers, finance companies, and internal teams regarding financing questions, payment status, and account issues.
• Job Financial Management: Track and manage the financial portion of jobs, ensuring that all payments and financing arrangements are properly recorded and up to date. Provide regular updates to internal teams on the financial status of jobs.
• Billing and Reconciliation: Assist with invoicing customers and ensure proper billing in alignment with financing arrangements. Reconcile financial discrepancies between finance companies, customers, and internal records.
• Reporting: Prepare financial reports related to financing, down payments, and job statuses for management review. Provide updates on outstanding receivables and collection efforts.
• Customer Support: Address customer inquiries regarding financing, payments, and job financials, providing clear and professional communication to resolve any issues.
• Compliance: Ensure compliance with all financial processes, policies, and applicable regulations regarding financing, payment collection, and account management.
• Other duties as assigned

Skills, Knowledge, and Abilities:

• Attention to Detail: Ability to ensure accuracy in financial data entry, processing payments, and managing financial records.
• Communication Skills: Strong written and verbal communication skills, with the ability to interact professionally with customers, finance companies, and internal teams.
• Time Management: Ability to prioritize tasks and manage time effectively to meet deadlines, especially in a fast-paced environment.
• Problem-Solving: Ability to identify issues related to financing or accounts and proactively work to resolve them in a timely manner.
• Knowledge of Financial Systems: Understanding of financing processes, payment collection, and financial documentation. Familiarity with accounts receivable and financial reporting is essential.
• Software Proficiency: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (e.g., QuickBooks, NetSuite, or similar). Ability to quickly learn and adapt to new financial software or systems.
• Customer Service Orientation: Strong customer service skills with a focus on clear communication and maintaining positive customer relationships.
• Organizational Skills: Highly organized with the ability to track multiple tasks, deadlines, and financial details simultaneously.

Education and Experience:

• Education: High School diploma or equivalent required; Associate’s degree in Accounting, Finance, or Business, or a related field preferred.
• Experience: Minimum of 2 years in accounts receivable, finance, or a similar position, with a strong understanding of financing processes and payment collection. Experience in project-based financial management is a plus.
• Industry Experience: Experience working with finance companies or in an industry that requires complex payment arrangements or financing options is a plus.

Benefits:

- Competitive compensation.

- Comprehensive benefits package includes medical, dental, and vision insurance.

- 401(k) plan with company match.

- Paid time off and holidays.

- Career development opportunities.

Your Home Improvement Company is an Equal Employment Opportunity Employer

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