Project Coordinator

Your Home Improvement Company - Project Coordinator

We are seeking a skilled Project Coordinator to coordinate scheduling and permits for our remodeling projects. The ideal candidate will be customer focused, detail-oriented, organized, and adept at managing multiple tasks simultaneously. As the primary point of contact for scheduling and permits, you will play a crucial role in ensuring the smooth and timely completion of projects while adhering to all necessary regulations and requirements. This position is fast passed and very goal orientated, working on multiple projects in multiple markets at once.

**IN OFFICE POSTION **

1. Scheduling Management:

· Develop and maintain comprehensive project schedules, including timelines for each phase of the remodeling process.

· Coordinate with subcontractors, vendors, and internal teams to ensure timely completion of tasks according to the project schedule.

· Anticipate and proactively address scheduling conflicts or delays to minimize project disruptions.

2. Permit Procurement:

· Research and understand local building codes, regulations, and permit requirements for remodeling projects.

· Prepare and submit permit applications, ensuring all necessary documentation is accurate and complete.

· Communicate with local authorities and regulatory agencies to obtain permits efficiently and resolve any issues or inquiries that may arise.

3. Communication and Collaboration:

· Serve as the primary point of contact for project scheduling and permit-related matters, both internally and externally.

· Collaborate closely with project managers, contractors, and customers to communicate scheduling updates, permit statuses, and any changes or modifications to the project plan.

· Facilitate regular meetings or check-ins to review project schedules, address concerns, and ensure alignment among all parties.

4. Documentation and Record-Keeping:

· Maintain detailed records of project schedules, permits, and related documentation, ensuring accuracy and accessibility for future reference.

· Track and document any modifications or revisions to the project schedule, permits, or regulatory requirements throughout the project lifecycle.

· Prepare reports or summaries as needed to provide insights into project progress, scheduling efficiency, and permit compliance.

· Strong knowledge of local building codes, regulations, and permit requirements.

· Excellent organizational skills with the ability to manage multiple projects simultaneously.

· Exceptional attention to detail and accuracy in documentation and record-keeping.

· Effective communication skills, both written and verbal, with the ability to collaborate and negotiate with various parties.

· Proficiency in CRM’s and tools for scheduling, such as Salesforce (Improveit360).

· Must be fluent in Microsoft Office 365 (Outlook, Word, Excel)

· Problem-solving abilities and a proactive approach to addressing scheduling conflicts or permit issues.

· Flexibility and adaptability to respond to changing project priorities or requirements.

Education and Experience:

· Proven experience in project coordination, scheduling, or permit management within the construction or remodeling industry.

· Strong typing skills necessary 35+ WPM

· Bi-Lingual in English and Spanish not required but a plus

Also, we offer a competitive compensation package that includes medical/dental/vision/disability coverage, 401(k), flex spending account and more.

Your Home Improvement Company is an Equal Employment Opportunity Employer

#INDYHICO